Communicating Better Productivity In Four Simple Steps

You’ve been sent to work overseas as an executive or manager. You will be responsible for the success or failure of the organization’s regional office. It is, essentially all on your shoulders. You will not be able to receive more funds, employees or any type of equipment of any type. How will you succeed, and succeed big.

Traditionally, the common answer is to push, push, threaten and get the last drop of energy from your staff. You could add intimidate as an enforcer of those actions. Will it work?

The answer is has actually been, yes, but for a very, very short while. After that the resentment, fear and general discontent will take over and you will lose people and your talent will disappear.

But this scenario, not uncommon by any means, is ripe for the most elementary solution that is begging to be heard; increase productivity.

Increasing productivity is not done by divine intervention or some magic wand, it is done by managers. In fact, it is there job. Productivity are managed by the resources that are capital, physical assets, time and brain power.

In capital, one must ask, ‘Where is our money?’. It is crucial to isolate measure and identify where the liquid assets are and should be. To concentrate the organization’s resources in productive areas is key. You may have to move and adjust the existing capital. To be clear on this point, helps lead to the next point.

Are we using our physical assets in the best way possible? Universities, for example have many large classrooms that are not in use 90% of the time. Can those rooms be used and help the productivity of the institutions? Absolutely, and that is what many of them have done to increase productivity.

Time must also be carefully scrutinized to help measure and mark where the organization needs to be at the present moment. Many managers say they spend their days doing things that when they keep an agenda and actually see in retrospect what they’ve been doing, they are shocked to see how much time they waste. Time must be carefully spent on productive tasks and making sure that the organization is following its purpose and is results oriented.

The final element is using the talents of your staff to the fullest. They need to be working where their strengths are. If not, frustration, delays and ineffectiveness are in control. To know these things, you must know your staff; talk with them, ask them and be a resource for them. It cannot be overemphasized that we are in such a dynamic era that changes can happen (internal and external) at anytime and you must be prepared to be productive.

This builds a more focused organization while it prepares them for unforeseen events that can come at any moment. Each piece of the productivity puzzle depends on the other and if you can’t get more to help you, then get more from what you have. You and your staff will have more loyalty, dedication and energy if you do.